Enforce your specific overtime rules in Microsoft Dynamics GP VD08-001

In this video we're going to talk about how to set up Dynamics GP to automatically enforce your specific overtime rules for employees.

Let's begin by looking at the rules that are assigned to a specific employee, Adam Barr. On this window, you can see the rule codes that are assigned. The first rule code is an eight hour per day rule code. This code is set up at the setup level and then assigned to each employee, which it applies and you can also set up default rules as well.

The default settings have come over from the setup configuration to this employee for this particular rule code. What this is saying is that when the employee works more than eight hours per day those additional hours will go to their overtime pay code. So, it will automatically create the overtime transaction.

You can set up subsequent layers as well if you have additional overtime pay codes such as double time, etc. You can also define the pay code hours to get used in the overtime calculation. For example, if employees don't earn overtime on PTO or sick time we will not include those in the calculation. So, this employee has an eight hour per day rule and the employee also has a 40 hour per week rule; which you can define your own hours on a daily basis, a weekly basis and a per pay period basis. It will also work across pay periods for semi-monthly employees as well as support the seventh consecutive day over time rule in the state of California.

Let's take a quick look at a payroll transaction here we have the same employee, Adam Barr, who has 48 hours most of the days for four days - ten hours on one particular day and then he has an additional day of three hours. What we would anticipate is that the eight hour per day rule will address this day in which the employer worked 10 hours then the 40 hour per week rule would take care of these three additional hours. The rules are sequenced as defined in the configuration so the daily rule first and then the weekly rule will apply.

The overtime will be calculated during the build check process. As we look at our build check file report we will see an additional two hour overtime transaction which was created in the three hours of overtime from that additional day that were also created. So the two hours are coming from the eight hour per day rule and the three hours are coming in the 40 hours per week rule.

This is all happening automatically as you process payroll; you set up the rules and let the system do the work for you.

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